TRAVEL FAQ

Here are some Frequently Asked Questions for this year's travel, including arrival to school, and for regular travel throughout the year.

UPDATE - WEDNESDAY, JULY 20, 2021

This communication is to keep you up to date on the changing travel regulations for non-essential travel to Canada beginning on August 9th, 2021.


The details of the announcement are below with a link to the official change on the Canadian government website. While this communication primarily affects our US families, we expect further changes to occur on September 7th for the rest of our international families.


  • As a first step, starting August 9, 2021, Canada plans to begin allowing entry to American citizens and permanent residents, who are currently residing in the United States (US), and have been fully vaccinated at least 14 days prior to entering Canada for non-essential travel.

  • This first step, which will permit the Government of Canada to fully operationalize the adjusted border measures, will be followed by a second step, on September 7, 2021, which will allow fully vaccinated travellers beyond the US to enter Canada for non-essential travel, provided that the domestic epidemiologic situation remains favourable.

  • The main difference in terms of process for US travelers with the updated regulation is that upon arrival into Canada, unless you are randomly selected, you will not have to undergo a PCR test, you may go straight to the school upon your arrival in the airport.

Source: https://www.canada.ca/en/public-health/news/2021/07/easing-border-measures-for-fully-vaccinated-travellers-entering-canada---permitting-discretionary-travel-for-citizens-and-permanent-residents-of-th.html


We are pleased to share this information with our international families, as it will undoubtedly impact some of your plans to accompany your children to campus as fully vaccinated travelers without the worry of being a non-essential traveler.


We will be sharing a Q & A video shortly to address many of the questions that we have fielded about: travel, quarantine, and orientation.

START OF YEAR TRAVEL TO SCHOOL

BRENTWOOD TRAVEL AND QUARANTINE - SEPTEMBER 2021

QUARANTINE INFORMATION

Dear Parents and Guardians,

As we approach the upcoming school year we anticipate the possibility of more changes to the international travel and quarantine requirements for fully vaccinated travelers into Canada, and will update our families as we have more information.

Below you will see the most up to date information we have been given by the federal government:

  • Beginning July 5, *fully vaccinated travellers, with the right of entry to Canada, will no longer be subject to the Federal requirement of quarantine, or the requirement to go into a 3-day CD government-hotel quarantine stays, or to submit a Day 8 COVID-19 test.

  • If you meet the requirements for fully vaccinated travellers to Canada AND you have a valid study permit to attend an approved Designated Learning Institution (Brentwood qualifies), you may be exempt from quarantine requirements.

  • Fully vaccinated travellers will still need to complete both pre and on-arrival COVID-19 testing.

  • Travellers must submit their vaccination information through the ArriveCan app, before arriving at the Canadian border, and bring the original documents, certified vaccination documents and translated versions to present to Canadian Border Security Agent (CBSA) officers.

  • At this time, for not fully vaccinated travellers, there are no changes to current quarantine measures.

*Being fully vaccinated currently means that a person has both shots of one of the approved vaccines for Canada. ( Pfizer, Moderna, Astra-Zeneca, Johnson and Johnson).

More travel information can be found here:

International Students - https://travel.gc.ca/travel-covid/travel-restrictions/answers/foreign-non-us-student

US Students - https://travel.gc.ca/travel-covid/travel-restrictions/answers/foreign-us-student

Arrival & Quarantine

These changes will impact the planning and arrival of some of our students and families and we are thankful that fully vaccinated students will not be subjected to the 14 day quarantine as we experienced last year.

For students who are not yet vaccinated, we will continue to offer a quarantine hotel option that will begin the 24th of August.

Please use the link below to access our information gathering form so that we can plan accordingly for the arrival and participation for students to be part of the Brentwood Quarantine Plan for August 2021 - https://forms.gle/569d9hFtbuf1nPYL9

BRENTWOOD QUARANTINE PROGRAM FOR UNVACCINATED STUDENTS

For students who are not yet vaccinated, we will continue to offer a quarantine hotel option that will begin the 24th of August. Please use the link below to access our information gathering form so that we can plan accordingly for the arrival and participation for students to be part of the Brentwood Quarantine Plan for August 2021- https://link.edgepilot.com/s/1894bf6e/CRfK4Z55QkKaQociO11p9Q?u=https://forms.gle/569d9hFtbuf1nPYL9

CAN PARENTS JOIN THE QUARANTINE PROGRAM?

Please contact Mr Sullivan - liam.sullivan@brentwood.ca

CAN I ACCOMPANY MY CHILD TO CANADA TO THE SCHOOL FOR ORIENTATION?

Yes, if you are fully vaccinated with one of the Canadian Government approved vaccines you can travel with your child as an essential traveler. You will need to ensure you follow the entry requirements linked below. https://travel.gc.ca/travel-covid/travel-restrictions/covid-vaccinated-travellers-entering-canada

WHAT SHOULD WE PUT DOWN AS OUR QUARANTINE PLAN IF WE ARE ARRIVING AS A DOUBLE VACCINATED TRAVELERS?

International travelers will be asked to provide a quarantine plan, please use the School as the location for this Quarantine Plan

WE ARE TRAVELLING WITH ONE OF OUR CHILDREN WHO IS UNDER THE AGE OF 18 AND WILL NOT BE VACCINATED. DO WE NEED TO QUARANTINE?

Yes, children under the age of 18 and older than 5, who are not fully vaccinated, or dependent adults who are travelling with fully vaccinated travellers:

  • must quarantine for 14 days

  • must follow all testing requirements (unless under the age of 5)

  • are not required to stay at a government-authorized hotel

CAN STUDENTS STAY AT THE QUARANTINE HOTEL AND BE LOOKED AFTER BY BRENTWOOD STAFF IF THEIR TRAVEL IS EARLIER THAN SEPTEMBER 7TH, I.E. FOR 1 WEEK OR A FEW DAYS IF FULLY VACCINATED?

  • Yes, we would suggest they book at Hilton Doubletree Hotel in Victoria and mention they are a Brentwood family. For families who will have a vaccinated unaccompanied student, the School will have an adult presence at the hotel for them to check-in with but will not be offering programming and supervision.

REGULAR TRAVEL QUESTIONS

STUDY PERMITS 2021-22

Please Note - Non-Canadian families, the Canadian Government has posted that study permit applications need to be submitted by May 15th for processing to be complete in time for September.

If your complete study permit application is received by May 15, 2021, you’ll get a decision by August 6, 2021, in time to attend the fall semester. If you submit a complete application after May 15, 2021, they will process it as quickly as possible—but you may not get a final decision before the fall semester begins.

WHAT IS THE CUT-OFF DATE TO ENTER TRAVEL?

The cut-off date is the Sunday before the leave date. Time is needed before the leave date to sort the travel and arrange the buses. House Parents also need these days in order to confirm that the students in their house have travel plans and have time to follow up with those that do not.

Any travel requests or changes after this date will have to be arranged by the student/parents. These are alternate transportation companies the school recommends:

Encore Car Service - 250-710-3927

Beaton’s Meet & Greet - 250-580-5455

Yellow Cab Taxi - 250-381-2222

Cobble Hill Taxi - 250-743-5555

HOW DO YOU DETERMINE WHAT TIME MY CHILD LEAVES THE SCHOOL?

Students typically leave 3 hours before their flight but sometimes earlier depending on other students traveling to the airport. It can take up to 1.5 hours to get to the Victoria Airport from Mill Bay.

What documents do I need to to travel into Canada at the start of school?

We have created a Quarantine Travel Checklist you can find here.

You will also need to download and complete your isolation plan at these links:

ARRIVECAN APP - Government of Canada

To help contain COVID-19 and keep Canadians safe and healthy. If you are arriving in Canada within 2 weeks you can use this app to save reduce wait times at Canadian ports of entry and limit points of contact by filling your information before you arrive. The app works in airplane mode and allows you to save your information to submit upon arrival at the airport or border or up to 48 hours ahead of time.

BC Self-Isolation Plan - Government of BC

A self-isolation plan is a legal commitment to self-isolation, enforceable under the Public Health Act.

CAN MY CHILD LEAVE EARLY OR RETURN LATE FOR A BREAK?

This needs to go through the House Parent for approval before booking flights. Once you have received permission to leave early or return late you can enter your child's travel into MySchool.

WHAT IF MY CHILD NEEDS TRANSPORTATION OUTSIDE OF A SCHEDULED BREAK?

Please email the House Parents directly, they will organize transportation for your child. If school transportation is available, there will be a charge of $85-$100 each direction. If school transportation is not available, the student/parents will be notified and will be responsible for booking and paying for the taxi/car service.

HOW DOES MY CHILD KNOW WHAT TIME THEIR BUS LEAVES?

Once the travel has closed and buses have been assigned the leave times will be updated in MySchool (you will receive an email update). The House Parents will also have this information and post it in the houses.

The leave time is the time the bus will depart from Crooks Hall - students must arrive 15 minutes early to ensure the bus departs on time.

**The bus cannot wait for late passengers**

For early morning departures on a scheduled leave, students must sign out with staff members in the lobby of Crooks Hall 15 minutes before the scheduled leave time. RFA's will be on duty starting at 2:30 am to ensure students make their bus.

WHAT DO I DO IF MY CHILD’S FLIGHT IS DELAYED?

Please contact Reception (1-250-743-5521) so that they can let the appropriate bus driver know when to expect your child.

WILL THE TRAVEL REOPEN?

The travel will reopen on longer breaks (Winter Break and Spring Break) after the students leave on Friday and will close the Wednesday before the return date.

If you have any travel questions, please email travelquestions@brentwood.bc.ca or call 250-743-5521.

TRAVEL CHECKLIST - WHAT DOCUMENTS DO I NEED TO TRAVEL INTO CANADA FOR THE START OF SCHOOL?

We have put together a Travel Checklist for any students traveling to Brentwood from outside of Canada. Included in this checklist are documents your student should carry with them when travelling to Canada for the opening of the 2020-21 school year. It is important that our families complete the following steps and bring these documents to ensure that entry into Canada is as smooth as possible.

Travel documents (Please print these and be sure your student has them when travelling)

  1. Passport

  2. Student Visa (where applicable - Please have your submission in before May 15, 2021 if possible)

  3. Quarantine Plan Travel Letter from Deputy Head of School, Mr Sullivan

  4. BC Government Self-Isolation Plan

  5. Medical Insurance letter from CFO David Burton

  6. Custodial agreement signed by Head of School, Mr Patel

  7. Admissions letter – as provided

  8. Brentwood’s Return To Campus Plan – Download Here