TRAVEL FAQ

Here are some Frequently Asked Questions for this year's travel including arrival to school and for regular travel throughout the year.

START OF YEAR TRAVEL TO SCHOOL

BRENTWOOD QUARANTINE OPTIONS - SEPTEMBER 2020

There are several options for our families to achieve the quarantine criteria and we ask that you please choose ONE of the options listed below so we can prepare for your arrival in the fall.

PLEASE NOTE - The cut off date for the Brentwood Quarantine Plan in Friday, July 17th - 12pm PDT.

Option 1 - Family Travel And Quarantine

This option is for families who will be accompanying their student(s) for their arrival in BC, quarantine and subsequent travel to the School. This means families will be responsible for organizing their own accommodations for the 14-day quarantine period and travel to the School.

Option 2 - Quarantine with Family or Friends

This option is for families who are able to arrange accommodation with extended family or perhaps Brentwood friends for students travelling on their own.

Option 3 - Brentwood Quarantine Program

This option is for our families knowing that not all of you will be travelling with your student(s). Brentwood has partnered with a local hotel to enable all our unaccompanied students travelling to Canada to meet the quarantine criteria under the supervision of the School. At this location, each of these students will be in their own room as part of the entire Brentwood quarantine group. To support our students Brentwood chaperones (male and female) will be present at all times and the School will provide limited programming on a daily basis. The care, safety, and wellness of your child(ren) are our priorities. Please know that once your child(ren) arrives to us, they will be immediately embraced by the Brentwood family and will be thoroughly guided during every step of their 14-day quarantine period.

For more information please contact Deputy Head, Student Life - Liam Sullivan (liam.sullivan@brentwood.ca)

TRAVEL CHECKLIST - WHAT DOCUMENTS DO I NEED TO TRAVEL INTO CANADA FOR THE START OF SCHOOL?

We have put together a Quarantine Travel Checklist for any students traveling to Brentwood from outside of Canada. Included in this checklist are documents your student should carry with them when travelling to Canada for the opening of the 2020-21 school year. It is important that our families complete the following steps and bring these documents to ensure that entry into Canada is as smooth as possible.

Travel documents (Please print these and be sure your student has them when travelling)

  1. Passport

  2. Student Visa (where applicable)

  3. Quarantine Plan Travel Letter from Deputy Head of School, Mr Sullivan

  4. BC Government Self-Isolation Plan

  5. Medical Insurance letter from CFO David Burton

  6. Custodial agreement signed by Head of School, Mr Patel

  7. Admissions letter – as provided

  8. Brentwood’s Return To Campus Plan – Download Here

STUDENT VISAS

We are collaborating with other schools working with the Canadian Government on expediting new and renewed student visas. At the moment:

  • International students with a valid student visa prior to March 18, 2020, may enter Canada as “exempt” travellers.

  • US students are considered “essential” travellers and are able to enter Canada with a valid student visa. The March 18th student visa restriction does not apply to US students.

During a recent meeting with federal officials, they indicated that they are prioritizing the processing of student visas and are considering removing the March 18, 2020 restriction. Unfortunately, we are not able to provide a timeline for this change. So processing can be completed as quickly as possible, we encourage you to work through the student visa application process with your local Canadian consulate.

REGULAR TRAVEL QUESTIONS

WHY IS THE CUT-OFF DATE TO ENTER TRAVEL WAY BEFORE THE ACTUAL TRAVEL TIME?

The cut-off date is the Sunday before the leave date. Time is needed before the leave date to sort the travel and arrange the buses. House Parents also need these days in order to confirm that the students in their house have travel plans and have time to follow up with those that do not.

Any travel requests or changes after this date will have to be arranged by the student/parents. These are alternate transportation companies the school recommends:

Beaton’s Meet & Greet - 250-580-5455

Yellow Cab Taxi - 250-381-2222

Cobble Hill Taxi - 250-743-5555

HOW DO YOU DETERMINE WHAT TIME MY CHILD LEAVES THE SCHOOL?

Students typically leave 3 hours before their flight but sometimes earlier depending on other students traveling to the airport. It can take up to 1.5 hours to get to the Victoria Airport from Mill Bay.

What documents do I need to to travel into Canada at the start of school?

We have created a Quarantine Travel Checklist you can find here.

You will also need to download and complete your isolation plan at these links:

ARRIVECAN APP - Government of Canada

To help contain COVID-19 and keep Canadians safe and healthy. If you are arriving in Canada within 2 weeks you can use this app to save reduce wait times at Canadian ports of entry and limit points of contact by filling your information before you arrive. The app works in airplane mode and allows you to save your information to submit upon arrival at the airport or border or up to 48 hours ahead of time.

BC Self-Isolation Plan - Government of BC

A self-isolation plan is a legal commitment to self-isolation, enforceable under the Public Health Act.

CAN MY CHILD LEAVE EARLY OR RETURN LATE FOR A BREAK?

This needs to go through the House Parent for approval before booking flights. Once you have received permission to leave early or return late you can enter your child's travel into MySchool.


WHAT IF MY CHILD NEEDS TRANSPORTATION OUTSIDE OF A SCHEDULED BREAK?

Please email the House Parents directly, they will organize transportation for your child. If school transportation is available, there will be a charge of $85 each direction. If school transportation is not available, the student/parents will be notified and will be responsible for booking and paying for the taxi.

HOW DOES MY CHILD KNOW WHAT TIME THEIR BUS LEAVES?

Once the travel has closed and buses have been assigned the leave times will be updated in MySchool (you will receive an email update). The House Parents will also have this information and post it in the houses.

The leave time is the time the bus will depart from Crooks Hall - students must arrive 15 minutes early to ensure the bus departs on time.

**The bus cannot wait for late passengers**

For early morning departures on a scheduled leave, students must sign out with staff members in the lobby of Crooks Hall 15 minutes before the scheduled leave time. RFA's will be on duty starting at 2:30 am to ensure students make their bus.

WHAT DO I DO IF MY CHILD’S FLIGHT IS DELAYED?

Please contact Reception (1-250-743-5521) so that they can let the appropriate bus driver know when to expect your child.

WILL THE TRAVEL REOPEN?

The travel will reopen on longer breaks (Winter Break and Spring Break) after the students leave on Friday and will close the Wednesday before the return date.

If you have any travel questions, please email travelquestions@brentwood.bc.ca or call 250-743-5521.