Brentwood travel

Welcome to the Brentwood Travel Site.

You will receive email reminders throughout the year to let you know about upcoming breaks and to remind you to enter your child’s travel details into the MySchool Travel System.

School Major Dates and Leave Calendars can be found here:

Please login to MySchool (, and click Travel System on the left-hand navigation pane to enter your travel details.

Travel Booking

The management of student travel is an important task and is integral to student safety. Brentwood’s travel system in MySchool (the Parent Portal) is designed to help the School manage student transport to and from Vancouver Island points of entry at the ferry terminals and airports over school breaks.

UPDATE: Parents must plan and record details of student travel in all cases. Please take great care to include all relevant travel details (departure and arrival times, flight #s, ferry bookings, etc.) so that we can successfully support your child in moving to and from campus on time.

This information will be used by our Transportation Department, Teachers, Houseparents, and other teams to ensure safe arrival and departure to and from campus. On behalf of the entire team, we thank you for your care and attention to this important task.



Morning: Pick up at VIU parking lot, at Top Shelf Feeds, and at Koksilah bus stop

Monday, Tuesday, Thursday, Friday: 7:30 am

Wednesday: 8:30 am and Saturday: 9:15 am

Evening: Drop off at Valleyview bus stop and VIU parking lot

Monday–Friday: Leaves Foote Athletic Centre @ 5:30 pm, 7:15 pm, and 8:45 pm

Note: Grade 8s will only have the option of taking the bus to Duncan at 5:30 pm

Saturday: Leaves Foote Athletic Centre @ 5:30 pm, 7:15 pm, and 10:00 pm


Morning: Pick up at Tim Hortons (Westshore Town Centre) and Shell (McCallum Road)

Monday, Tuesday, Thursday, Friday: 7:15 am

Wednesday: 8:15am and Saturday: 9:00 am

Evening: Drop off at BC ambulance and Tim Hortons

Monday–Saturday: leaves Foote Athletic Centre @ 5:30 pm and 7:15 pm

Note: Grade 8s will only have the option of taking the bus to Langford at 5:30 pm

Please click this link to register your child for the day student bus: day bus registration

Start of Day Bus regular hours is Friday, September 9, 2022


*Before booking your child's flights throughout the year, please check with their coaches for tours/tournaments/training over the breaks. This will avoid changing flights and extra charges from the airlines

*Bicycles and skis need to be approved by the Transportation Department before a leave/return to ensure safety and room on the buses. You must include this in when entering travel details.

2022/2023 Travel Dates Of Note:

Please see the Leave Dates document on our files page HERE

Orientation 2022 (September 4-8) – staggered arrivals

Thanksgiving 2022 (October 7-10) – leave begins at 1:00 pm on October 7

November Midterm Break 2022 (November 10-15) – early morning departure on Nov 10

Winter Break 2022-23 (December 16-January 9, 2023) – early morning departure on Dec 16

February Midterm Break 2023 ( February 9-14, 2023) - early morning departure on Feb 9

Spring Break 2023 ( March 10-28, 2023) - leave begins at 1:00 pm on March 10

May Midterm Break 2023 ( May 18-23) - early morning departure on May 18

Closing Day (June 16, 2023) - afternoon departure

The Brentwood travel portal will close the SUNDAY before a leave. Any travel requests or changes after this date will have to be arranged by the student/parents. These are alternate transportation companies the school recommends:

Encore Car Service - 250-710-3927

Yellow Cab Taxi - 250-381-2222

Cobble Hill Taxi - 250-743-5555

Early Leave or Late Return Requests/Travel Outside of a Break

Requests for travel outside of a break must be submitted to the Houseparents for approval. In the event the request is approved, the School will provide transportation, if available (charge applicable). If school transportation is not available, the student/parents will be notified and will be responsible for booking and paying for their transportation.

**It is the students responsibility to arrive on time for their departure**

Leave Times

Once the travel portal has closed, and buses have been assigned, the leave times will be updated in MySchool. The leave time is the time the bus will depart from Crooks Hall. Students must arrive 15 minutes early to ensure the bus departs on time. If a student is unsure of their leave time they can contact Brentwood Reception to confirm (250-743-5521or

For early morning departures—on a scheduled leave—students must sign out with staff members in the lobby of Crooks Hall 15 minutes before the scheduled leave time. BFAs will be on duty starting at 2:30 am to ensure students make their bus.

**The bus cannot wait for late passengers**

The School will not provide transportation to locations not listed on break pages and this will need to be arranged by student/parents.

Unaccompanied Minors

Students traveling as unaccompanied minors will require a Brentwood staff member to assume responsibility for them at the airport. The staff member is required to stay and wait at the airport until the plane has taken off. There is an additional hourly cost of $30/hour for this service. Please check with the airline before travel.

Student Charges

  • No Charge for regular scheduled leave day and time - to Victoria Airport, Nanaimo or Victoria Ferry Terminals, or Harbour Air.

  • Approved early leave/late return or travel outside of a break - $120 one way to Victoria Harbour, $140 one way to Victoria Swartz Bay, Victoria Airport, Nanaimo Departure Bay.

  • Encore Car Service - $157.50 to Airport/Ferry (Victoria or $136.50 - Nanaimo) - this charge is the students responsibility and will be charged to the students account.

  • If a student's name is on the bus list and they do not show up or communicate, they will be charged for the trip.

  • Students traveling home with extra luggage are responsible to check and pay for their bags when they check in online. The school is not responsible for paying for checked bags.

  • IELTS, ACT exams, passport trips, Medical/Psychological Assessments and other miscellaneous trips will be billed at $50/hour.

Medical Appointments

Doctors, Specialists, Dentists, Orthodontists, Eye-care, Massage, Chiropractor, Physiotherapy, etc.

Within the Cowichan Valley (Mill Bay - Shawnigan - Cobble Hill - Duncan) - $65 round trip

Victoria - $90 round trip (within 3 hours) +$30/hour for additional time.

Appointments outside of the Cowichan Valley or Victoria will be billed at the hourly rate, $65/hr.

For travel related questions please contact