Welcome to Brentwood Travel.

You will receive reminders via MySchool throughout the year to let you know about upcoming breaks and to enter your child’s travel into the MySchool Travel System.

School Major Dates and Leave Calendars can be found here:

Please login to MySchool (, and click Travel System on the left-hand navigation pane to enter your travel details.

Travel Booking

The management of student travel is an important task and is integral to student safety. Brentwood’s travel system in MySchool (the Parent Portal) is designed to help the School manage student transport to and from Vancouver Island points of entry at the ferry terminals and airports over school breaks.

UPDATE: Parents must plan and record details of student travel in all cases. This may differ from experiences in years past, when local travel agencies were also available as an option. Please take great care to include all relevant travel details (departure and arrival times, flight #s, ferry bookings, etc.) so that we can successfully support your child in moving to and from campus on time.

This information will be used by our Transportation Coordinator, teachers, Houseparents, and other teams to ensure safe arrival and departure to and from campus. On behalf of the entire team, we thank you for your care and attention to this important task.



Morning: Pick up at VIU parking lot, at Top Shelf Feeds, and at Koksilah bus stop

Monday, Tuesday, Thursday, Friday: 7:30 am

Wednesday: 8:30 am and Saturday: 9:15 am

Evening: Drop off at Valleyview bus stop and VIU parking lot

Monday–Friday: Leaves Foote Athletic Centre @ 5:30 pm, 7:15 pm, and 8:45 pm

Note: Grade 8s will only have the option of taking the bus to Duncan at 5:30 pm

Saturday: Leaves Foote Athletic Centre @ 5:30 pm, 7:15 pm, and 10:00 pm


Morning: Pick up at Tim Hortons (Westshore Town Centre) and Shell (McCallum Road)

Monday, Tuesday, Thursday, Friday: 7:15 am

Wednesday: 8:15am and Saturday: 9:00 am

Evening: Drop off at BC ambulance and Tim Hortons

Monday–Saturday: leaves Foote Athletic Centre @ 5:30 pm and 7:15 pm

Note: Grade 8s will only have the option of taking the bus to Langford at 5:30 pm

NOTE: Times in light grey font are temporarily suspended due to the provincial order for temporary restrictions on travel and fuel. This is expected to continue from December 3 to the start of our winter break.


**Before booking your child's flights throughout the year, please check with their coaches for tours/tournaments/training over the breaks. This will avoid changing flights and extra charges from the airlines****Bicycles need to be approved by the Transportation Department before a leave/return to ensure room on the buses.**

2021/2022 Travel Dates Of Note:

Please note - Dates of leaves may be subject to change depending on the current pandemic situation. We do not anticipate a mandatory quarantine period before student arrival on campus but we will take direction from our local health authorities in this regard. Families will be notified of any changes to these details. Please see the Leave Dates document on our files page HERE

Orientation 2021 (September 6 - 9) – staggered arrivals

Thanksgiving 2021 (October 8 - 11) – classes until 1:00 pm on October 8

November Midterm Break 2021 (November 11 - 16) – early morning departure

Winter Break 2021-22 (December 17 - January 10, 2022) – early morning departure

The Brentwood travel portal will close the SUNDAY before a leave. Any travel requests or changes after this date will have to be arranged by the student/parents. These are alternate transportation companies the school recommends:

Encore Car Service - 250-710-3927

Beaton’s Meet & Greet - 250-580-5455

Yellow Cab Taxi - 250-381-2222

Cobble Hill Taxi - 250-743-5555

Early Leave or Late Return Requests/Travel Outside of a Break

Requests for travel outside of a break must be submitted to the Houseparents for approval. In the event the request is approved, the School will provide transportation, if available (charge applicable). If school transportation is not available, the student/parents will be notified and will be responsible for booking and paying for their transportation.

**It is the students responsibility to arrive on time for their departure**

Leave Times

Once the travel portal has closed, and buses have been assigned, the leave times will be updated in MySchool. The leave time is the time the bus will depart from Crooks Hall. Students must arrive 15 minutes early to ensure the bus departs on time. If a student is unsure of their leave time they can contact Brentwood Reception to confirm (250-743-5521).

For early morning departures—on a scheduled leave—students must sign out with staff members in the lobby of Crooks Hall 15 minutes before the scheduled leave time. BFAs will be on duty starting at 2:30 am to ensure students make their bus.

**The bus cannot wait for late passengers**

If a student's name is on the list and they do not show up or communicate, they will be charged for the trip.

The School will not provide transportation to locations not listed on break pages and this will need to be arranged by student/parents.

Unaccompanied Minors

Students traveling as unaccompanied minors will require a Brentwood staff member to assume responsibility for them at the airport. The staff member is required to stay and wait at the airport until the plane has taken off. There is an additional hourly cost of $25/hour for this service. Please check with the airline before travel.

Student Charges

  • No Charge for regular scheduled leave day and time - to Victoria Airport, Nanaimo or Victoria Ferry Terminals, or Harbour Air.

  • Ferry ticket $15

  • Approved early leave/late return or travel outside of a break - $85 one way to Victoria Harbour, $100 one way to Victoria Swartz Bay, Victoria Airport, Nanaimo Departure Bay.

  • Taxi to Victoria airport & Swartz Bay (Victoria) ferry - approximately $145-$170 - this charge is the students responsibility.

  • Taxi to Departure Bay (Nanaimo) ferry - approximately $170-$200 - this charge is the students responsibility.

  • Encore Car Service - $157.50 to Airport/Ferry (Victoria or Nanaimo) - this charge is the students responsibility and will be charged to the students account.

  • If a student's name is on the bus list and they do not show up or communicate, they will be charged for the trip.

  • Students traveling home with extra luggage are responsible to check and pay for their bags when they check in online. The school is not responsible for paying for checked bags.

  • IELTS, ACT exams, passport trips, Medical/Psychological Assessments and other miscellaneous trips will be billed at $45/hour.

Medical Appointments

Doctors, Specialists, Dentists, Orthodontists, Eye-care, Massage, Chiropractor, Physiotherapy, etc.

Within the Cowichan Valley (Mill Bay - Shawnigan - Cobble Hill - Duncan) - $45 round trip

Victoria - $65 round trip (within 3 hours) +$25/hour if over 3 hours

Appointments outside of the Cowichan Valley or Victoria will be billed at the hourly rate, $45/hr. If you would like a quote prior to the trip, please contact the Health Centre.

For travel related questions please contact