Brentwood travel

Welcome to the Brentwood Travel Site.

You will receive email reminders throughout the year to let you know about upcoming breaks and to remind you to enter your child’s travel details into the MySchool Travel System.  

School Major Dates and Leave Calendars can be found here: https://www.brentwood.ca/calendar

Please login to MySchool (http://myschool.brentwood.ca), and click Travel System on the left-hand navigation pane to enter your travel details. 

Travel Booking

The management of student travel is an important task and is integral to student safety. Brentwood’s travel system in MySchool (the Parent Portal) is designed to help the School manage student transport to and from Vancouver Island points of entry at the ferry terminals and airports over school breaks. 

UPDATE: Parents must plan and record details of student travel in all cases. Please take great care to include all relevant travel details (departure and arrival times, flight #s, ferry bookings, etc.) so that we can successfully support your child in moving to and from campus on time. Please review all the Leave Break pages/tabs to know exact times for student departure/pick up from ferry and airport terminals.  

This information will be used by our Transportation Department, Teachers, Houseparents, and other teams to ensure safe arrival and departure to and from campus. On behalf of the entire team, we thank you for your care and attention to this important task.

*Before booking your child's flights throughout the year, please check with their coaches for tours/tournaments/training over the breaks. This will avoid changing flights and extra charges from the airlines

*Bicycles and skis need to be approved by the Transportation Department before a leave/return to ensure safety and room on the buses. You must include this when entering travel details.

The Brentwood travel portal will close the SUNDAY before a leave. Any travel requests or changes after this date will have to be arranged by the student/parents. These are alternate transportation companies the school recommends: 

Encore Car Service - 250-710-3927 encorelimousineservice@shaw.ca

Beaton’s Meet & Greet - 250-580-5455 www.beatonsmg.com/ 

Yellow Cab Taxi - 250-381-2222

Cobble Hill Taxi - 250-743-5555 

Uber is now available at Victoria International Airport

Early Leave or Late Return Requests

Requests for early leave or late return must be submitted in advance.

Extended leave requests—where the student is missing two (2) or more days of academic classes—should be brought to the attention of Deputy Head - Student Life Liam Sullivan (liam.sullivanbrentwood.ca). Short leave requests—missing fewer than two days of school—should go to that student's Houseparent for approval. In the event the request is approved, the School will provide transportation, if available (charge applicable). If school transportation is not available, the student/parents will be notified and will be responsible for booking and paying for the taxi. 

**It is the student's responsibility to arrive on time for their departure**

Leave Times

Once the travel portal has closed, and buses have been assigned, the leave times will be updated and sent to the Houses/Houseparents for follow up. The leave time is the time the bus will depart from Crooks Hall. Students must arrive 15 minutes early to ensure the bus departs on time. If a student is unsure of their leave time they can contact Brentwood Reception to confirm (250-743-5521 or reception@brentwood.ca).  

For early morning departures—on a scheduled leave—students must sign out with staff members in the lobby of Crooks Hall 15 minutes before the scheduled leave time. BFAs will be on duty starting at 2:30 am to ensure students make their bus.

**The bus cannot wait for late passengers** 

The School will not provide transportation to locations not listed on break pages and this will need to be arranged by student/parents. 

Unaccompanied Minors 

Students traveling as unaccompanied minors (UAM) will require a Brentwood staff member to assume responsibility for them at the airport. The staff member is required to stay and wait at the airport until the plane has taken off. There is an additional hourly cost of $30/hour for this service.  Please check with the airline before travel.  Paperwork and required documentation should be completed by parent and sent to student.  It is the parent's responsibility to determine if UAM forms are required for their child's flight.

Student Charges

• No Charge for regular scheduled leave day and time  - to Victoria Airport, Nanaimo/Victoria Ferry Terminals, or Nanaimo/Victoria Harbour Air. 

• Approved early leave/late return or travel outside of a break - $120/person one way to Victoria Harbour ($65/person for 2-3 travellers, $50/person for 4+ travellers, siblings travelling together pay one charge). $140 one way to Victoria Swartz Bay, Victoria Airport, Nanaimo Departure Bay, Nanaimo Harbour ($5/person for 2-3 travellers, $40/person for 4+ travellers, siblings travelling together pay one charge).  

• Encore Car Service - $175.00 to Airport/Ferry (Victoria/Nanaimo) - this charge is the students responsibility and will be charged to the students account.

• If a student's name is on the bus list and they do not show up or communicate, they will be charged for the trip.

• Students traveling home with extra luggage are responsible to check and pay for their bags when they check in online. The school is not responsible for paying for checked bags. 

• IELTS, ACT exams, passport trips, Medical/Psychological Assessments will be billed at $50/hour.

Medical Appointments 

Within the Cowichan Valley (Mill Bay - Shawnigan - Cobble Hill - Duncan) - $65 round trip

Victoria - $90 round trip (within 3 hours) +$30/hour for additional time.

Appointments outside of the Cowichan Valley or Victoria will be billed at the hourly rate, $50/hr. 

For travel related questions please contact travelquestions@brentwood.ca