Welcome to the Brentwood Travel Site.
You will receive email reminders throughout the year to let you know about upcoming breaks and to remind you to enter your child’s travel details into the MySchool Travel System.
School Major Dates and Leave Calendars can be found here: https://www.brentwood.ca/calendar
Please login to MySchool (http://myschool.brentwood.ca), and click Travel System on the left-hand navigation pane to enter your travel details.
The management of student travel is an important task and is integral to student safety. Brentwood’s travel system in MySchool (the Parent Portal) is designed to help the School manage student transport to and from Vancouver Island points of entry at the ferry terminals and airports over school breaks.
UPDATE: Parents must plan and record details of student travel in all cases. Please take great care to include all relevant travel details (departure and arrival times, flight #s, ferry bookings, etc.) so that we can successfully support your child in moving to and from campus on time. Please review all the Leave Break pages/tabs to know exact times for student departure/pick up from ferry and airport terminals.
This information will be used by our Transportation Department, Teachers, Houseparents, and other teams to ensure safe arrival and departure to and from campus. On behalf of the entire team, we thank you for your care and attention to this important task.
*Before booking your child's flights throughout the year, please check with their coaches for tours/tournaments/training over the breaks. This will avoid changing flights and extra charges from the airlines
*Bicycles and skis need to be approved by the Transportation Department before a leave/return to ensure safety and room on the buses. You must include this when entering travel details.
2023/2024 Travel Dates Of Note:
Orientation 2023 (September 5-7) – staggered arrivals
Thanksgiving 2023 (October 6-9) – leave begins at 1:00 pm on October 6
November Midterm Break 2023 (November 9-14) – early morning departure on Nov 9
Winter Break 2023-24 (December 15-January 8, 2024) – early morning departure on Dec 15
February Midterm Break 2024 (February 9-13, 2024) - early morning departure on Feb 9
Spring Break 2024 (March 8 - April 1, 2024) - leave begins at 1:00 pm on March 8
May Midterm Break 2024 (May 17-21) - early morning departure on May 17
Closing Day (June 14, 2024) - afternoon departure
The Brentwood travel portal will close the SUNDAY before a leave. Any travel requests or changes after this date will have to be arranged by the student/parents. These are alternate transportation companies the school recommends:
Encore Car Service - 250-710-3927 firstname.lastname@example.org
Beaton’s Meet & Greet - 250-580-5455 www.beatonsmg.com/
Yellow Cab Taxi - 250-381-2222
Cobble Hill Taxi - 250-743-5555
Uber is now available at Victoria International Airport
Early Leave or Late Return Requests
**It is the student's responsibility to arrive on time for their departure**
Once the travel portal has closed, and buses have been assigned, the leave times will be updated and sent to the Houses/Houseparents for follow up. The leave time is the time the bus will depart from Crooks Hall. Students must arrive 15 minutes early to ensure the bus departs on time. If a student is unsure of their leave time they can contact Brentwood Reception to confirm (250-743-5521 or email@example.com).
For early morning departures—on a scheduled leave—students must sign out with staff members in the lobby of Crooks Hall 15 minutes before the scheduled leave time. BFAs will be on duty starting at 2:30 am to ensure students make their bus.
**The bus cannot wait for late passengers**
The School will not provide transportation to locations not listed on break pages and this will need to be arranged by student/parents.
Students traveling as unaccompanied minors (UAM) will require a Brentwood staff member to assume responsibility for them at the airport. The staff member is required to stay and wait at the airport until the plane has taken off. There is an additional hourly cost of $30/hour for this service. Please check with the airline before travel. Paperwork and required documentation should be completed by parent and sent to student. It is the parent's responsibility to determine if UAM forms are required for their child's flight.
No Charge for regular scheduled leave day and time - to Victoria Airport, Nanaimo/Victoria Ferry Terminals, or Nanaimo/Victoria Harbour Air.
Approved early leave/late return or travel outside of a break - $120/person one way to Victoria Harbour ($65/person for 2-3 travellers, $50/person for 4+ travellers, siblings travelling together pay one charge). $140 one way to Victoria Swartz Bay, Victoria Airport, Nanaimo Departure Bay, Nanaimo Harbour ($5/person for 2-3 travellers, $40/person for 4+ travellers, siblings travelling together pay one charge).
Encore Car Service - $175.00 to Airport/Ferry (Victoria/Nanaimo) - this charge is the students responsibility and will be charged to the students account.
If a student's name is on the bus list and they do not show up or communicate, they will be charged for the trip.
Students traveling home with extra luggage are responsible to check and pay for their bags when they check in online. The school is not responsible for paying for checked bags.
IELTS, ACT exams, passport trips, Medical/Psychological Assessments will be billed at $50/hour.
Medical AppointmentsDoctors, Specialists, Dentists, Orthodontists, Eye-care, Massage, Chiropractor, Physiotherapy, etc.
Within the Cowichan Valley (Mill Bay - Shawnigan - Cobble Hill - Duncan) - $65 round trip
Victoria - $90 round trip (within 3 hours) +$30/hour for additional time.
Appointments outside of the Cowichan Valley or Victoria will be billed at the hourly rate, $50/hr.