Travel 2018-19

Welcome to Brentwood Travel.

You will receive reminders via MySchool throughout the year to let you know about upcoming breaks and to enter your child’s travel into the MySchool Travel System.

School Major Dates and Leave calendars can be found here: http://files.brentwood.bc.ca/

Please login to MySchool (http://myschool.brentwood.bc.ca), and click Travel System on the left hand navigation to enter your travel details.

**Before booking your child's flights throughout the year, please check with their coaches for tours/tournaments/training over the breaks. This will avoid changing flights and extra charges from the airlines**

2018/2019 Travel Dates Of Note:

Orientation 2018 (September 3, 4, 5 & 6)

Thanksgiving 2018 (October 5 - 8, 2018) – classes until 1:00 pm

November Mid-Term Break 2018 (November 2 - 7, 2018) – early am leave

Winter Break 2018-2019 (December 14 - January 7, 2019) – early am leave

February Mid-Term Break 2019 (February 15 - 20, 2019) – early am leave

Spring Break 2019 (March 8 - 25, 2019) – early am leave

Easter Break 2019 (April 19 - 22, 2019) - early am leave

May Mid-Term Break 2019 (May 17 - 22, 2019) – early am leave

Closing Day Ceremonies 2019 (June 21, 2019) – 4:00 pm leave

It is vital the travel will close SUNDAY before the leave, any travel requests or changes after this date will have to be arranged by the student/parents. These are alternate transportation companies the school recommends:

Beaton’s Meet & Greet - 250-580-5455

Yellow Cab Taxi - 250-381-2222

Cobble Hill Taxi - 250-743-5555

If a student's name is on the list and they do not show up or communicate, they will be charged for the trip.

The school will not provide transportation to locations not listed on break pages and this will need to be arranged by student/parents.

Early Leave or Late Return Requests

Requests for early leave or late return must be submitted to Marius Felix (marius.felix@brentwood.bc.ca) and the House Parents for approval. In the event the request is approved, the school will provide transportation if available (charge applicable). If school transportation is not available, the student/parents will be notified and will be responsible for booking and paying for the taxi.

Leave Times

Once the travel has closed and buses have been assigned the leave times will be updated in MySchool. The leave time is the time the bus will depart from Crooks Hall - students must arrive 15 minutes early to ensure the bus departs on time. If a student is unsure of their leave time they can contact reception to confirm.

**The bus cannot wait for late passengers**

For early morning departures on a scheduled leave, students must sign out with staff members in the lobby of Crooks Hall 15 minutes before the scheduled leave time. RFA's will be on duty starting at 2:30 am to ensure students make their bus.

Travel Outside Of A Break

Requests for travel outside of a break must be submitted to the House Parents for approval. In the event the request is approved, the school will provide transportation if available (charge applicable). If school transportation is not available, the student/parents will be notified and will be responsible for booking and paying for their transportation.

**It is the students responsibility to arrive on time for their departure**

Unaccompanied Minors

Students traveling as unaccompanied minors will require a Brentwood staff member to assume responsibility for them at the airport. The staff member is required to stay and wait at the airport until the plane has taken off. There is an additional hourly cost of $25 / hour for this service.

Student Charges

  • Regular scheduled leave - $20 one way (airport or ferry terminal)
  • Ferry ticket $15
  • Return (outside of suggested times) - $85 one way
  • Approved early leave/late return or travel outside of a break - $85 one way
  • Taxi to Victoria airport & Swartz Bay (Victoria) ferry - approximately $125 - this charge is the students responsibility
  • Taxi to Departure Bay (Nanaimo) ferry - approximately $150 - this charge is the students responsibility
  • If a students name is on the list and they do not show up or communicate, they will be charged for the trip
  • Students traveling home with extra luggage are responsible to check and pay for their bags when they check in online. The school is not responsible for paying for checked bags
  • IELTS, ACT exams, passports and other miscellaneous trips will be billed at cost

Medical Appointments

Doctor, Specialist, Dentist, Orthodontist, Eyecare, Massage, Chiropractor, Physio, etc.

Within the Cowichan Valley (Mill Bay - Shawnigan - Cobble Hill - Duncan) - $35 round trip

Victoria - $60 round trip (within 3 hours) +$25 / hour if over 3 hours

Appointments outside of the Cowichan Valley or Victoria will be billed at cost. If you would like a quote prior to the trip, please contact the Health Centre.

Travel Booking Options

The management of student travel is an important task and related to student safety. Brentwood’s travel system in MySchool (Parent Portal) is designed to help the School manage student transport to and from Vancouver Island points of entry at the ferry terminals and airports over School breaks. As outlined in your Informed Consent package parents are given 2 options for the management of travel to and from the School.

Option 1: Parent Managed Travel

This option requires that parents/guardians book their son or daughter’s travel. Throughout the school year, parents/guardians need to login to our MySchool (Parent Portal) to provide travel details (departure, arrival times, and flight or ferry information).

This information will be used by our transportation coordinator, teachers, house parents and other aspects of the school operation to ensure the safe arrival and departure to and from campus.

Option 2: School Managed Travel (Marlin Travel Partner)

This option allows Brentwood to provide Marlin Travel with a list of students and their travel needs. Brentwood has partnered with Marlin Travel to ensure the safety of your son or daughter.

Parents still need to log into MySchool (Parent Portal) and enter their child’s travel information. Marlin Travel will connect with parents/guardians who select this option to manage flights to ensure cost effective travel options.

Lisa Dawson

Marlin Travel

Phone: 250-748-2594 toll free: 1 800-748-2594

Email: Lisa.dawson@marlintravel.ca

Important Note: The Air Canada Student Pass linked below is a great deal when it comes to booking the more expensive times of the year like Christmas Break and Spring Break http://www.aircanada.com/en/offers/air/student_passes/student_passes.html